Conference Sponsors, Vendors & Exhibitors

Application Information

Are you a native plant nursery, environmental organization, or nature-focused artisan? Do you want to support the conference or showcase your products and services? We invite you to join us as a conference sponsor, vendor, or exhibitor!

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Each year, the Midwest Native Plant Society hosts a three-day conference (this year August 1–3, 2025 at the Bergamo Center in Dayton, Ohio) featuring local and national experts on native plants, sustainable landscapes, and environmental stewardship. We invite you to join us as a conference sponsor, vendor, or exhibitor at this event.

As a sponsor, you'll gain recognition for supporting our mission of “connecting people to nature.” As a vendor or exhibitor, you'll have the opportunity to showcase your products and network with all conference attendees – and even the general public on Saturday during our native plant sale.

Ready to participate? Register now to secure your spot as a sponsor, vendor, or exhibitor. If you have any questions or are a first-time vendor, feel free to contact us for assistance.

General Information

Before registering, please review the following guidelines and information:

Indoor Space Update: As of March 25, 2025, all indoor vendor/exhibitor spaces are full. Outdoor spaces are still available.
Registration Period: Registration opens January 5, 2025, and closes June 30, 2025 (or when all spots are filled). You can register online through our sponsor/vendor registration page. (Spaces are limited, so don't wait!)
Early Attendee Registration: Some sponsor levels include one or more full conference attendee registrations. Sponsors at those levels can register their attendees before general registration opens to the public (the conference attendee spots sell out within hours!).
First-Time Vendors/Exhibitors: If you are a first-time vendor or exhibitor, please contact us for approval before registering.
Product Guidelines: All products or services sold or displayed must align with our mission of “connecting people to nature.”
Native Plant Policy: Native plant vendors may sell only straight native species (and should label them with scientific names). No non-native species, cultivars, or “nativars” are permitted.
Provided Equipment: Outdoor vendors are provided with two 8′ tables and one chair. Indoor vendors/exhibitors are provided with one 8′ table and one chair (due to limited indoor space). All native plant vendors will be located outdoors.
Setup Times: You may set up your booth on Friday after 12:30 pm, or on Saturday from 6:30–8:30 am. (Please do not arrive before 12:30 pm on Friday, as the venue will not be open.) Vendors and exhibitors may operate their booths from the time of setup until Sunday at 10:00 am.
Silent Auction Donation: We request each selling vendor donate an item to our Silent Auction. All proceeds benefit a non-profit conservation organization selected by our board. Your donation will be acknowledged on the auction bid sheets. Please bring the item with you when you check in.
Web Listing: All sponsors, vendors, and exhibitors will be listed on the conference webpage (below) and will remain listed for one year after the conference.

Sponsor, Vendor & Exhibitor Levels and Benefits

We offer multiple levels of participation to suit different needs.

Violet Level (Exhibitor) $50
One exhibitor table (non-selling) for 1 person
Access to Friday/Saturday afternoon breakout sessions for 1 person (keynote sessions not included)
Meals not included (Saturday lunch can be purchased separately)
Bluebell Level (Vendor) $100
One indoor or outdoor vendor space (selling allowed)
Access to Friday/Saturday afternoon breakout sessions for 1 person (keynote sessions not included)
Meals not included (Saturday lunch can be purchased separately)
Hepatica Level (Sponsor) $315
One vendor or exhibitor space
Includes 1 full conference registration (attendee badge for all sessions, field trips, and meals)
Written acknowledgment in conference materials
Verbal recognition at conference
Organization name & website listed on conference page for one year
Trillium Level (Sponsor) $525
One vendor or exhibitor space
Includes 2 full conference registrations (all sessions, field trips, and meals)
Written acknowledgment in conference materials
Verbal recognition at conference
Organization name & website listed on conference page for one year
Milkweed Level (Sponsor) $725
One vendor or exhibitor space
Includes 3 full conference registrations (all sessions, field trips, and meals)
May place your brochures or information at the conference registration table
Written acknowledgment in conference materials
Verbal recognition at conference
Organization name & website listed on conference page for one year
Goldenrod Level (Sponsor) $925
One vendor or exhibitor space (if needed)
Includes 4 full conference registrations (all sessions, field trips, and meals)
May place your brochures or information at the conference registration table
Written acknowledgment in conference materials
Verbal recognition at conference
Special advertisement on website for one year
Opportunity for a representative to speak for 15 minutes during the conference announcements
Persimmon Level (Sponsor Only) $25 minimum
Sponsor support only (not attending the conference)
Name listed in conference materials
Name & website listed on conference page for one year
Pawpaw Level (Donor) No minimum
Optional additional donation by a conference attendee
Donor name is recognized in conference materials (on attendee registration form)

Note: Lodging is not included in any level.

2025 Conference Sponsors, Vendors & Exhibitors

Below are our confirmed sponsors, vendors, and exhibitors for the 2025 conference, organized by level.

Thank you to all who support our mission!

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Goldenrod Level

Deeply Rooted Landscapes
Our Mission: We want to help you create beautiful, resilient, living landscapes. Sharing our yards with birds, bees, and myriads of wildlife is exciting and deeply rewarding. We can also show those around us the many benefits of using native plants in our landscapes. The cumulative effect of what we all do at home influences our communities and we all have the power to change the world, one plant at a time. Your Yard Is Habitat! Serving the Dayton area and beyond.

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Trillium Level

Ann Geise Art - Ann Geise’s art celebrates nature with all its diversity, beauty, and interconnections. Find native plants, insects, birds, and more on a variety of fine art prints, note cards, and tiles.www.anngeiseart.com.
Bill and Karen Whorrall - Bill Whorral has an M.F.A. degree in printmaking. Although now a retired art teacher, Bill still enjoys teaching art. He likes to work in all media, letting the concept drive the materials.
Natives in Harmony - Gale Martin the owner of Natives in Harmony, operates on the belief that our customers’ needs are of the utmost importance. We welcome the chance to show you how using Ohio native plants in the landscape can save you money, provide great wildlife habitat, and less yard work for you.
Meadowsweet Ecological Landscapes - Consultation and design.
Freshwater Farms - Freshwater Farms of Ohio is the largest indoor fish hatchery in the state of Ohio and the home of the Ohio Fish & Shrimp Festival.
Great Parks of Hamilton County, OH - Enjoy the great outdoors at one of the 22 parks and conservation areas in Hamilton County. Parks are open from dawn to dusk, 365 days a year.
Cardinal Land Conservancy - Cardinal Land Conservancy is a land conservancy in Southwest Ohio whose mission is to preserve natural habitats, waterways, agricultural lands, and open space in Southwest Ohio.
Tadmor Greenes - Tadmor Greenes is a native plant nursery with regular sales at 2nd street Market in Dayton from May to October. We advocate the need to introduce more native plants in our urban neighborhoods by showing the community that even a small change can have a great impact.
MEEC - MEEC, the Marianist Environmental Education Center, founded by Bro. Don Geiger, established nurseries to protect, propagate, and distribute local genotypes of native plants. They host an annual native plant public sale and lead native plant education programs.
Wild Ones, Native Plants, Natural Landscapes - We promote native landscapes through education, advocacy & collaborative action.
Dayton Area Wild Ones (DAWO) & Greater Cincinnati Wild Ones Chapters